UW-Madison Zoom - Frequently Asked Questions - Scheduling Multiple Meetings
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- Manage Conflicting Meetings With Two Remote Jobs - Overemployed
Can you attend two zoom meetings at the same time - none:.How to Join Multiple Zoom Meetings Simultaneously
How to Join Multiple Zoom Meetings Simultaneously | ASU's Learning Management System.Facilitating Student Participation on Zoom – CTE Resources
If you do not currently have a Zoom account associated with your wisc. For more information please see our Getting Started document for your first steps, additional Zoom resources and training options.
Zoom can be accessed via a modern browser or desktop client - see UW-Madison Zoom - Getting started article for instructions. See above for who can access UW-Madison's Zoom implementation. Campus leadership is currently reviewing licensing designations for all other UW-Madison affiliates. Office service accounts are not automatically activated for Zoom. Anyone with a valid email address.
Depending on the settings for the meeting, participation can be limited to those with a Zoom account any Zoom tenant or consumer Zoom works too. As long as they are logging into their personal Zoom account via the web client using the same email account they were invited with.
We do not support or recommend allowing unauthenticated users to attend your meetings because you could be subject to Zoom Bombing.
Learn more about this setting. When a user internal or external attempts to join an event using a web browser, there is a setting within the event organizer's setting that manages this behavior.
This issue will only affect users who are not eligible for UW-Madison Zoom account. If you have users who are not eligible for UW-Madison Zoom account, you have three options on how to manage this setting:. You can save in-meeting chats to your computer or the Zoom Cloud either manually or automatically. If you save the chat locally to your computer, it will save any chats that you can see—those sent directly to you and those sent to everyone in the meeting or webinar. If you save the chat to the cloud, it will only save chats that were sent to everyone and in-meeting messages that were sent while recording.
Learn more. There are 3 video layouts when no one in the meeting is screen sharing: Active Speaker, Gallery, and Immersive views. When someone is screen sharing, you can use Side-by-side Mode or view the screen share with Active Speaker View.
Any of these layouts can be used in full screen or windowed mode, with the exception of the floating thumbnail view. By default, automatic recordings are disabled. Your recording settings allow you to enable or disable recording features for your meetings. These settings control the availability of recordings and the protection of our students. Local recordings don't support the following features:.
After days, your cloud recording will be deleted. If you need to save your recording for future use, we recommend storing them in a video hosting service.
Your settings allow you to enable or disable features for your meetings. These settings control the availability of your meeting features, such as breakout rooms and chat. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs. You can host up to 2 meetings at the same time. Both meetings need to be started by the original meeting host and cannot be started by an alternative host.
The host can leave the meeting and pass host privileges to another user if needed. UW-Madison has purchased 50 concurrent add-on licenses allowing a UW-Madison Zoom account to host between concurrent meetings. If you have the need to host a meeting and webinar concurrently, you will need to find another colleague to either host the meeting or webinar. The feature to join multiple meetings simultaneously from the Zoom desktop client allows participants to participate in or monitor multiple meetings at the same time.
Zoom allows you to schedule meetings with multiple occurrences so that each occurrence uses the same meeting ID and settings. There are a handful of participant settings you can control within a meeting or virtual classroom webinar setting. When scheduling the event, the host can designate another licensed user on the same account to be the alternative host. The alternative host can start the meeting on the host's behalf see next section for complete set of actions a alternate host has.
The alternate host will receive an email notifying them that they've been added as an alternative host, with a link to start the event.
Important: An alternate host will only have the ability start the meeting via the link in the email they received - the link will not be available in any other means. Designating an alternative host. When adding a UW-Madison Zoom user as an alternate host for an event, type their preferred name into the alternative host field or enter their email address in the form of netid wisc. The directory will recognize the user and auto populate their account to select.
As an alternate host, you will receive certain permissions to the event. In the case of passing host controls to another user, if the original host is a licensed UW-Madison Zoom user, then the meeting can continue for an unlimited amount of time once the controls are handed off, even if the user who received the host controls is a non-UW-Madison user - the only caveat is that the control can only be passed to the external user a non-UW-Madison user after the external user has joined the event.
Zoom allows you share your screen, but with some restrictions. Only the creator of the event is required to have a webinar add-on licenses. They will be able to assign alternate hosts or co-hosts during the event who are not licensed with a webinar add-on. The polling feature allows you to create single choice or multiple choice polling questions for your meetings or webinars.
At this time, we have not purchased any licenses for Zoom Rooms. The other soft skill goal for meetings is to make your presence felt. You want to create the impression you are there at all the meetings. If you back out of a 1v1 sync because of a meeting conflict, no one will ask twice. So this is a great use to block a half-hour so that you can have a meeting with your second job.
Either one of these strategies serves an unintended purpose. Be the one to volunteer to create meeting invites whenever you can. Say you use the rule of thumb even hours is one company, odd hours is the second. Find a system that works for you. Also, you can try to consolidate calendar apps in one place if you are comfortable doing so.
If conflicts do pop up on the calendar, the next step is to determine the value of the meeting. Do you need to attend? Which of the two is more important to participate in. Is it better to join and leave, decline, or not show up?
The best thing is to decline politely to retain great working relationships. Doing this as soon as possible can save any angst from the meeting participants. If you inevitably get some conflicts, the next option is to decline. Again HBR has great research on ways to decline a meeting politely. Declining with a reason.
Being tactful is another skill when it comes to managing conflicting meetings with two remote jobs. Sometimes last min requests are unavoidable with two remote jobs. If all else fails and you need to attend a meeting, here are some excuses if you need to drop from a live meeting.
We would not recommend that whatsoever. Utilize the first half and back half of the meeting blocks to traffic light your availability during a scheduling conflict:. Here are some tips if you need to attend two meetings at the same time. We do not recommend it. It is a developed skill to juggle 2 meetings at the same time. Multitasking has been scientifically researched to not exist. Our brains switch context from one steam to another quickly but can not process 2 things at the same time.
One strategy is to use text transcripts. Some video conferencing programs allow for live transcriptions, including Teams and Google Meet. With these live transcriptions, you are skimming for the general topic discussion and be on the lookout for your needed participation.
On the other hand, you are listening to the audio from your other meeting. To prevent accidental speaking in the wrong meeting, utilize the push to talk function. Should you need to drop a conference, mid-meeting here are some excuses.
If you intend to drop a meeting, consider only dialing in with your mobile phone. Things like cutting people off on the highway so you can get back on video at home ASAP. Depending on the type of work and seniority level, these strategies mentioned above may not be applicable. Let us know some of your strategies to handle meeting conflicts in the comments section below.
Also, thanks to our Discord Community for contributing to some of these ideas. Join the community to learn more about how you can double your income by working two remote jobs.
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